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Hartford Parish Council

Serving the people of Hartford

Marshalls Arm

Hartford PC: The Clerk

Smaller Authorities Transparency Requirements

Smaller Authorities (Transparency Requirements) (England) Regulations 2015/494 Transparency obligations for parish councils with an annual turnover not exceeding £25,000 (England only).

The Smaller Authorities Transparency Code came into force on 1 April 2015 and requires the online publication of certain information which the Government requests, to provide taxpayers with a clear picture of the authority's activities, spending, and governance, and will improve the ability of communities to hold local public bodies to account. This includes any information on joint committees. All smaller authorities must make sure they are compliant.

Hartford Parish Council has a turnover in excess of £100,000 and so does not fall within the provisions of the Code however it is considered good practice to adopt the principles. Full information available below.

To view the code in full click here.

Information required to be published:

Date information is required to be published:

The Code paragraph reference:

Click on the link to view the documents:

All items of expenditure above £100
(where possible excluding VAT)

Annually:
1 July 2015 and thereafter not less than annually and not later than 1 July in the year immediately following the accounting year to which it relates

Paragraphs 13-15

Included in monthly minutes

Confirm date expenditure incurred

Annually:
1 July 2015 and thereafter not less than annually and not later than 1 July in the year immediately following the accounting year to which it relates

Paragraphs 13-15

Included in monthly minutes

Summary of purpose of expenditure

Annually:
1 July 2015 and thereafter not less than annually and not later than 1 July in the year immediately following the accounting year to which it relates

Paragraphs 13-15

Included in monthly minutes

The amount of the expenditure

Annually:
1 July 2015 and thereafter not less than annually and not later than 1 July in the year immediately following the accounting year to which it relates

Paragraphs 13-15

Included in monthly minutes

VAT not recoverable

Annually:
1 July 2015 and thereafter not less than annually and not later than 1 July in the year immediately following the accounting year to which it relates

Paragraphs 13-15

Included in monthly minutes

End of Year Accounts:
Publish signed statement of accounts according to the format included in the Annual Return form.

Annually:
1 July 2015 and thereafter not less than annually and not later than 1 July in the year immediately following the accounting year to which it relates

Paragraphs 16 and 17

End of year accounts 2014-2015

End of year accounts 2015-2016

End of year accounts 2016-2017

Annual Governance Statement:
Publish signed annual governance statement according to the format included in the Annual Return form.
Explain any negative responses to governance statements, including how any weaknesses will be addressed.

Annually:
1 July 2015 and thereafter not less than annually and not later than 1 July in the year immediately following the accounting year to which it relates

Paragraphs 16 and 17

Annual governance statement 2014-2015

Annual governance statement 2015-2016

Annual governance statement 2016-2017

to be uploaded

Internal audit Report:
Publish signed internal audit report according to the format included in the Annual Return form.
Explain any negative response to the internal controls objectives, including how any weaknesses will be addressed. Explain any 'not covered' responses to internal controls objectives.

Annually:
1 July 2015 and thereafter not less than later than 1 July in the year immediately following the accounting year to which it relates

Paragraphs 20 and 22

Internal audit report 2014-2015

Internal audit report 2015-2016

Internal audit report 2016-2017

to be uploaded

List of Councillor/member responsibilities:
a) names of all councillors or members,
b) committee or board membership and function (if Chairman or Vice-Chairman), and
c) representation on external local public bodies (if nominated to represent the authority or board).

Annually:
1 July 2015 and thereafter not less than later than 1 July in the year immediately following the accounting year to which it relates

Paragraph 23

Councillor contacts and committees/working groups on which they sit.

Details of public land and building assets
Where this information is included in the authority's asset and liabilities register, this register may be published in its entirety

Annually:
1 July 2015 and thereafter not less than later than 1 July in the year immediately following the accounting year to which it relates annually and not

Paragraphs 23- 27

Asset register 2014-2015

Asset register 2015-2016

Asset register 2016-2017

Draft Minutes of all council, committee and sub-committee meetings

No later than one month after the meeting to which they relate has taken place

Paragraph 29

Monthly minutes

Agendas and associated papers for all council, committee and sub-committee meetings

No later than three clear days before the date of the meeting to which they relate.

Paragraph 30

Monthly agendas

Policies and Procedures

Click on the link below to view policies and procedures. There are also links to information documents on this page.

Policies & Procedures